This page provides information for people and organizations interested in building partnerships with the U.S. Embassy through the federal assistance process. This page is also intended for current grant recipients and it includes resources for post-award requirements.
NOFO FY20 - Funding Opportunity Description
Funding Opportunity Number: PAS-SANTIAGO-FY20
Funding Opportunity Title: Annual Program Statement – Public Diplomacy Programs with Chile
CFDA Number: 19.040 Public Diplomacy Programs
Contact: Embassy of the United States of America, Santiago, Chile
- Funding Opportunity Description
The Public Affairs Section of the Embassy of the United States (U.S. Embassy) in Chile is pleased to announce the availability of funding for public diplomacy programs with Chile. This initiative was developed to support projects proposed by U.S. and Chilean cultural, educational, and other non-profit organizations and/or individuals that fulfill U.S. Embassy goals and objectives, including promoting greater understanding of the United States and fostering academic, cultural, and people-to-people exchanges between the United States and Chile.’
The Public Affairs Section published NOFO FY2019 on March 5th, 2019, received 51 applications, and funded 17 awards for a total of $395,486.
The Public Affairs Section is particularly interested in projects that increase academic and cultural exchanges between the United States and Chile, expand English language proficiency, foster entrepreneurship and innovation, encourage greater cooperation in science and technology, promote social inclusion of underrepresented and/or marginalized groups, and advance excellence in journalism. We are looking for proposals with outstanding cultural, educational, and exchange merit that involve geographically, demographically, and socio-economically diverse audiences in Chile. In deciding which projects to support, the Public Affairs Section will give consideration to the full range and diversity of U.S. and Chilean non-profit organizations. Government agencies and for-profit institutions, such as those registered as commercial and/or private businesses, are not eligible to receive funding.
Preference will be given to U.S. and Chilean individuals and institutions with a proven track record of executing superior cultural and educational events and programs. Preference will be given to proposals that demonstrate the long-term sustainability of the project and in-kind and/or in-cash financial commitments from other funding sources.
- Proposals will be considered on a rolling basis.
- Prospective grantees will typically receive a decision within 90 days, or as funds become available.
The time required to finalize an award and disburse funds after a proposal is selected for funding ranges from 1 to 2 months. Applicants are, therefore, encouraged to apply 4 to 6 months before the start date of the proposed activity.
Priority areas for project funding are:
- Increasing academic exchanges between the United States and Chile (priority: higher education students and the 100,000 Strong in the Americas initiative);
- Increasing cultural exchanges between the United States and Chile (priority: reaching underserved audiences outside of Santiago);
- Expanding English language proficiency (priority: reaching public schools, higher education students, and young professionals with an emphasis on improving conversational English and English for STEM fields);
- Fostering entrepreneurship and innovation (priority: projects that multiply the number of women and minority small business owners, including social impact investment.
- Fostering U.S.-Chile cooperation in science and technology (priority: renewable energy, women in STEM and regional initiatives)
- Increased social inclusion (priority: equal rights and opportunities for immigrants, LGBTI individuals, people with disabilities, indigenous communities, and racial minorities, as well as civic education);
- Advancing excellence in journalism (priority: investigative journalism, media literacy/countering disinformation).
Typical project activities include:
- Speaking tours/public talks by U.S. experts or roundtable discussions by U.S. experts with counterparts in Chile;
- Activities that foster long-term student and academic collaboration between U.S. and Chilean universities, technical schools, and community colleges;
- Joint U.S.-Chile conferences or meetings that produce concrete advances or other results;
- Activities focused on English promotion, such as conversation clubs, coding camps, academic writing programs, and English for specific purposes;
- Projects that showcase one or more U.S. models, best practices, or curriculums;
- Innovative uses of social media or virtual interaction to expand and amplify the impact;
- Creative projects that advance one or more of the priority areas.
Activities that are not eligible for funding include,but are not limited to:
- Social welfare projects, acts of charity, or international development projects;
- Investments that primarily benefit only one or a few businesses or individuals;
- Scholarships for the study of English outside of specific Department of State programs;
- Scientific research that does not include exchange of U.S. and Chilean researchers or students;
- Projects that are inherently political in nature or that contain the appearance of partisanship/support to individual or single party electoral campaigns;
- Exchange programs with countries other than the U.S. and Chile;
- Programs or exchanges focused on children under 16 years of age;
- Political party activities; and,
- Projects that support specific religious activities.
All organizations applying for grants (except individuals) must obtain these free of charge registrations:
- Unique Identifier Number from Dun & Bradstreet (DUNS number)
- NCAGE/CAGE code
- Gov registration
A quick guide can be downloaded from the Grant Forms tab
Submission Dates and Times
The Public Affairs Section will accept and review proposals throughout the year and typically inform applicants of its decision within 90 days, or as funds become available.
Award funds cannot be used for construction, vehicle purchases, property rental, etc.
Award funds cannot be used for past expenses (before grant period). We recommend presenting proposals for projects up to 6 months prior to activity start date.
Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.
Federal Awarding Agency Contacts
All application related questions can be submitted by email to GrantsChile@state.gov
Note: We do not provide any pre-consultation for application related questions that are addressed in the NOFO. Once an application has been submitted, Department of State officials and staff — both in the Department and at embassies overseas — may not discuss this competition with applicants until the entire proposal review process is completed.
Project and Budget Periods: Priority will be given to projects that are completed in one year or less. Proposals for project durations over one year also will be considered. In addition, the Public Affairs Section will entertain applications for continuation grants funded under these awards, beyond the initial budget period, on a noncompetitive basis, subject to availability of funds, satisfactory progress of the applicants, and a determination that continued funding would be in the best interest of the Department of State.
The Public Affairs Section encourages applications from all sectors: civil society organizations, local representatives of civil society, think tanks, non-governmental organizations, academic and cultural institutions, and individuals.
For-profit businesses/institutions are not eligible to receive public diplomacy awards.
The Public Affairs Section encourages applicants to provide cost sharing from additional sources in support of this project. We also encourage projects that use highly skilled volunteers as an element of cost sharing. Applications should explain clearly other likely sources of funding and how the volunteers will be used.
How to Apply
Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible for consideration.
Please click on the following link to be directed to the application form: https://forms.gle/bsEFnHDh6MPXjMpL9
The application form consists of four sections:
- Application information
- Applicant’s information
- Project information
- Required documentation
All questions in sections 1-3 must be answered. The application form does not allow for answers to go beyond the maximum character limit.
A PDF copy of the entire list of questions is included in the Grant Forms tab.
Section 4 is for applicants to upload the following required documents:
- SF424 – Application for Federal Assistance for organizations or SF-424-I (Application for Federal Assistance –individuals).
- SF424A – Budget Information.
- SAMs proof of active registration (not required for individuals).
- Budget narrative (breakdown of the budget by category).
- Gantt chart: this chart lists the tasks to be performed and time intervals.
- Video pitch (one-minute max, all formats accepted).
Content of Application
Please ensure that:
- The proposal dates start at least 90 days after date of application submission (otherwise proposal will not be considered).
*The time required to finalize an award and disburse funds after a proposal is selected for funding ranges from 1 to 2 months; therefore, applicants are encouraged to apply 4 to 6 months before the start date of the proposed activity.
- The proposal clearly addresses the goals and objectives of this funding opportunity.
- All documents are in English.
- All budgets are in U.S. dollars.
- The name of all attached documents includes the name of the form (e.g. “SF 424”).
- All forms that require signature must be physically or electronically signed.
Funding Instrument Type: Grant, Fixed Amount Award or Cooperative Agreement.
Approximate Total Award Funding to be distributed in FY2020: USD $ 250,000, pending availability of funds.
Floor of Individual Award Amounts: USD $ 5,000
Maximum Amount of Individual Award Amounts: USD $ 50,000
The Public Affairs Section reserves the right to award less or more than the funds described under such circumstances as it may deem to be in the best interest of the government of the United States.
Guidelines for Budget Justification
Guidelines for Budget Justification
Personnel: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.
Fringe Benefits: Fringe benefits are forms of compensation you provide to employees outside of a stated wage or salary. Common examples of fringe benefits include health insurance and employee’s retirement plan.
Travel: Estimate the costs of travel and per diem for this program. If the program involves international travel, include a brief statement of justification for that travel. Please note that any international travel between the U.S. and the host country must be done in a U.S. Flag carrier.
Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.
Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.
Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the program activities.
Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.
Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating. If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.
“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.
Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.
Each application will be evaluated and rated on the basis of the evaluation criteria outlined below. The criteria listed are closely related and are considered as a whole in judging the overall quality of an application.
Embassy priorities: Applicant has clearly described how stated goals are related to and support U.S. Embassy Santiago’s priority areas or target audiences. (20%)
Organizational capacity and record on previous grants: The organization has expertise in its stated field and PAS is confident of its ability to undertake the program, including a financial management system and a bank account.
Quality and Feasibility of the Program Idea – The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline. (15%)
Goals and objectives: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results. (10%)
Monitoring and evaluation plan: Applicant demonstrates it is able to measure program success against key indicators and provide milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators, and shows how and when those will be measured. (10%)
Marketing and Media Plan: Applicant provides a detailed press and social media plan that outlines how the implementer will publicize the activities and goals of the program. (10%)
Budget: The budget justification is detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities. (15%)
Sustainability: Program activities will continue to have positive impact after the end of the program. (10%)
Review and Selection Process
A Grants Review Committee will evaluate all eligible applications.
Federal Award Administration Information
Federal Award Notices
The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.
If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.
Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.
Payment Method: Payments will be made in at least two installments, as needed to carry out the program activities. The final reimbursement will be at least 20% after all final reports are received and approved.
Administrative and National Policy Requirements
Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications, which will apply to this award, to ensure that they will be able to comply. These include 2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at: https://www.state.gov/m/a/ope/index.htm, with particular note to branding and marking requirements.
Reporting Requirements: Recipients will be required to submit narrative, expense and financial reports. The award document will specify how often these reports must be submitted.
- Preguntas para aplicar vía Google (PDF)
- SF 424 (PDF)
- SF 424 Individual (PDF)
- SF 424 Instructions (PDF)
- SF 424A (PDF)
- SF 424 – V1.0 – Instructions (PDF)
- Budget Narrative Example (Excel)
- Información Previa para Organizaciones (PDF)
- Quick Guide for International Entity (PDF)